Youth Ministry Policies and Procedures
The following policies have been established for all parishes and youth serving organizations within the Diocese of Knoxville: Youth Ministry Policy and Procedures
Master Planning Forms for Programming
The following forms have been prepared to help all coordinators who are planning ongoing or single event programs. Each of these forms can be customized for any Youth event offered in the Diocese of Knoxville.
Planning gathered programs
This outline is designed to give structure and form for all programs that will gather young people together.
Planning non-gathered programs
This outline is designed to give structure and form for all programs that will engage young people and families to explore ministry in the home, school and community.
Evaluation of all Gathered and Non-Gathered programs – Youth Program Evaluation The following two forms are designed to help in the evaluation of past programs to help in the development and revision of all new events and programs with young people.
Technology and Pastoral Work with Young People
The vision for youth ministry as identified by the U.S. bishops and others, clearly calls for the evangelization and catechesis of the young. The inculturation of the Gospel—in language and forms accessible to younger generations—is a complex, but essential task. For evangelization to be effective, it must “use their language, their signs and symbols, . . . answer the questions they ask, and . . . [have impact] on their concrete life” (EN 63).
This resource area provides guidance to pastoral ministers on the use of various technologies, and as an aid to pastoral ministers and diocesan, parish, and/or school personnel in determining appropriate boundaries in their use of technology within their ministry area and professional relationships with others.
Master Forms for all Youth Ministry Programs
This page is designed to make it easier for all Parish Coordinators of Youth Ministry and the families they work with to access all needed forms for any Diocesan or parish event. Each of these forms can be customized for any Youth event offered in the Diocese of Knoxville and meets all the requirements provided for in the Diocesan Policy manual for Youth Ministry. For a typical Youth Ministry event a Coordinator of Youth Ministry should have forms B,C,D, and E on file for Each Youth Participant Adult Participants should have at the very least forms F and H on File.
Form A – General Overnight Registration and Parent Consent
This form is used by the local parish for any and all parish sponsored overnight trips. This form includes detailed information that may become necessary during an extended trip away from home. FORMULARIO DE CONSENTIMIENTO DE LOS PADRES/TUTORES Y EXENCION DE RESPONSABILIDAD
Form B – General Code of Behavior Form:
This form is a basic form outlining what is expected from all participants in the parish youth ministry program. Like the Youth Medical Form and Liability Waiver this form should be completed at the initial meeting in which a young person attends the parish program.
Form C – Youth Code of Conduct Form:
This form is necessary for participation in all Diocesan Events. The purpose is to give a clear understanding to all involved as to what is expected during particiaption. These expectations include aproppriate dress, attitude and language. CÓDIGO DE COMPORTAMIENTO
Form D – GENERIC PERMISSION RELEASE FORM- D–
is necessary for all youth who participate in any parish or Diocesan Youth Ministry program. This form should be filled out the first time a young person participates in a parish program. This form should be kept on file with the parish Coordinator of Youth Ministry (CYM) and should be updated any time information is changed. This form should be reviewed by the parent or Gaurdian and the CYM prior to participation in each additional event. FORMULARIO DE PERMISO-AUTORIZACION MEDICA
This form grants the parish and diocese the right to photograph or video the participant and use those images as part of the promotion for diocesan or parish events. No commercial for profit use can be made of these images. AUTORIZACIÓN PARA TOMAR FOTOGRAFÍAS-VÍDEOS
Form F – General Registration Form for Adults:
This is a very basic general form used by parish youth ministry programs for the registration of all adults who participate with their outreach to young people. This has some very basic information regarding personal data and health and medical issues should something occur while at the parish.
Form G – Adult Event Registration Form:
This is a more in-depth Diocesan form for all adults who participate in Deanery or Diocesan Events. This form must be kept on file with the Parish Coordinator of Youth Ministry or the Event Coordinator. FORMULARIO DE PERMISO-AUTORIZACION MEDICA
Form H – Adult Code of Conduct Form: Adult Code of Conduct
This is a general form used by parish youth ministry programs for the purpose of informing all adults who participate with their outreach to young people about their role and responsibility. This is the Diocesan form for all adults who participate in Deanery or Diocesan Events. This form must be kept on file with the Parish Coordinator of Youth Ministry or the Event Coordinator. DIRECTRICES PARA ACOMPAÑANTES ADULTOS
Form I- Criminal Background Check Authorization Form:
This is a general form used by all diocesan and parish programs for the purpose of doing a criminal background check for all adults who participate with their outreach to young people whether paid or volunteer. This is a Diocesan requirement for all adults who participate in and Parish, Deanery or Diocesan Events. This form must be kept on file with the Parish Administrator designated responsible by the pastor.
Form J- Spanish Permission Forms
These are the general forms used for all youth ministry events that have been translated into Spanish. This form must be kept on file with the Parish Coordinator of Youth Ministry or the Event Coordinator.
Form K- Driver Information Sheet
This is the general form which should be on file before any driver for your youth ministry program transports young people for a parish or diocesan event. It is best if you can have these forms and all drivers checked 15 days prior to the event by our insurance provider Kris Westlake at Catholic Mutual insurance so that you can be sure the drivers have a clean driving history.
Form L- Report of Accident or Illness
This is the general form which should be on file and completed as soon after an incident or illness occurs on or during a parish or diocesan event. It is best if you can have these forms with you at all times in a file or on any trip that is organized.