Remember All Participants should send a text to 40404 and in the body of the text type KnoxvilleYm. This will insure that you periodically get text messages from Deacon AL Forsythe while on the NCYC Pilgrimage. These updates will help insure you are updated on necessary information.
MORE INFORMATION TO BE ADDED SHORTLY NOW IS THE TIME TO START FORMING YOUR GROUP.
REQUIRED NFCYM/NCYC RELEASE FORMS
NFCYM requires that every youth and adult participant complete the appropriate NFCYM/NCYC release form. These are two page forms with separate forms for adults and youth. All participants may download them directly from this website below. The forms DO NOT need to be notarized as it is NOT required by our diocese. These forms should be completed between now and September 1, 2019.
One completed copy of the form per person should be submitted to Diocese of Knoxville Youth Ministry Office with registration payment. You should retain two copies: one for your records and one to return to the participant on-site and which should be kept in his/her name badge holder.
These forms should be completed between July 1, 2019, and October 15, 2019. Release forms will be available to delegation leaders by August 15, 2019, if not earlier.
One completed copy of the form per person must be submitted to Diocesan Youth Ministry Office by October 15, 2019 ,
You should retain two copies: one for your records and one to return to the participant on-site
and which should be kept in his/her name badge holder.
NOTE: The waiver forms should not be used to collect registration data. The waiver does not ask all the information required for online registration. Delegation or group leaders should design a separate collection method.
REFERENCED CODES OF CONDUCT
Below are links to the codes of conduct referenced in the adult and youth release forms. The codes of conduct do not need to be signed as they are incorporated into the release forms by reference. If you wish to provide a hard copy of the text, the pages are in PDF format for easy printing.
In addition to the NFCYM/NCYC release form, The Diocese of Knoxville requires that each attendee (adults included) complete a medical release form that includes information about allergies, medications being taken, authorization to provide over-the-counter (OTC) medication, and medical insurance information, among other things.
The Diocese of Knoxville advises all Parish Coordinators to collect and retain a copy and to return a copy to the participant on-site to be kept in his/her name badge holder in the event of an emergency.
PLEASE READ BEFORE ENTERING ANY INFORMATION There are two ways to input your initial data: through an Excel template or one-by-one. You can use either method exclusively or do a combination of both methods. The choice is yours. The beauty of using the Excel template is that you can copy duplicate information for multiple records with fewer keystrokes.
Click here for Instructions for Parish and School GROUP leaders.
CLick Here for a listing of the needed fields to complete online registration.
If you don’t see a record that you believe you entered, contact the Trina at firstname.lastname@example.org or 281-802-0370.
Note: Beginning October 1, 2019, all editing capabilities will be locked. Corrections will have to be made in consultation with Progress In Planning (PIP). Substitutions will incur a $20 per person fee. Cancellation requests must be submitted in writing no later than November 1. Cancellation requests received after November 1 will be considered on a case-by-case basis. Refunds for cancelled registrations will be processed in January 2020 minus a $40 cancellation fee per person.
REGISTERING VIA EXCEL METHOD: To import registrations, you must use the 2019 spreadsheet template (below). No other spreadsheet formats are supported. There are drop down options assigned to specific columns (fields). An initial selection must be made from the menu, which can then be pasted into subsequent cells.
Safety and Security at NCYC
In light of recent events, you should have received an email this morning with information about security measures at NCYC. If you did not receive this email, a PDF copy of the text is available here.
More information will be posted as it becomes available.
If you need more information please fill out the form below: